OFFICE OF THE COMMISSIONER OF CUSTOMS

NEW CUSTOM HOUSE : PANAMBUR : MANGALORE 575 010

F. No. II/39/06/2003 – EDI                 25.03.2003

                                            Public Notice No. : 12 /2003

 Subject: Procedure for Movement of Import Cargo in  containers  from Port to CFS

 Attention    of     Importers/Custom   House    Agents (CHA)/Steamer      Agents /Shipping Agents etc are invited to Public Notice No.16/2001 dated 31-5-2001 and Public Notice No. 5/2000 dated 22-6-2000 regarding computerized processing of B/E and S/B under ICES.    Attention is also invited to the said public notices introducing computerized filing and processing of IGMs  and  EGMs under ICES respectively. 

It has now been decided to implement a pilot project to automate the documentation of movement of containers from Harbour to Container  Freight   Station (CFS) involving EDI connectivity  with  PORT / CFS  and Shipping Agents/ Steamer Agents. This would involve exchange of selected messages for Container Movement Operation electronically among Shipping Agents, Customs, Port and CFS. The following messages relating to movement   of Import Cargo containers are identified for the purpose of exchange among Customs, Port, CFS and shipping Lines/ Steamer Agents. 

Container Movement Messages  

Message Name

Message No

From

To

Request for Cargo

Movement

17

Shipping/

Steamer Agent

Custom

Cargo Movement

Approval

18

Customs

 SA

Customs

Port

Customs

CFS

Gate pass

19

Port

Customs

Consignment

Arrival at CFS

20

CFS

Customs

Customs

Port

IGM Messages

Message Name

Message No

From

To

IGM details (of

Related lines)

1A

1B

1C

Customs

CFS

Location of Cargo

8

CFS

Customs

Out of Charge

10A

Customs

CFS

Out of Charge

(Container)

10B

Customs

CFS

Out of Charge

Item Details

11

Customs

CFS

However the message exchange between Steamer /Shipping Agents and Customs will commence from a date to be announced.

Accordingly the following procedure is devised for grant of permission and subsequent movement of containers from Port to CFS. This procedure will be implemented from 31-3-2003. The existing procedure for movement of Container from Port to CFS stipulated in Public Notice No.61/97 dated 15-7-1997 is modified to the extent mention below. 

Procedure for Movement of Container of Import Cargo

 1      Filing of Cargo Movement Request

 (a)        The Steamer /Shipping Agents intending to move the import containers from port to CFS are required to file an application requesting for permission  to move  their containers to CFS in the format as specified in Annexure -1 to this Public Notice, in triplicate

(b)       The application should be filed with the following documents

              (i)    The copies of IGM print out.

  (ii)   The authorization of importer/s in case the application is filed by

                             the SA

                  (iii)  The willingness of CFS to accommodate the container incase of its  movement to its premises

                    (iv)   The evidence of  Transit Bond   & Bond guarantee executed for this                   

                             purpose and its validity  from the Bond section of the  Customs     

                       house  in case the Shipping /Steamer Agent  is an applicant 

(c)       The Container Movement request application is required to be submitted  to the Dy/Asst Commissioner (Docks)  in  triplicate.  If satisfied the DC/AC  will permit the data entry of the request application in  the Service Center. The Dy/Asst Commissioner may keep a copy of the application for his reference while   giving approval /permission for Container Movement in the system .

 (d)       Container Movement request application along with all accompanied  documents then will be filed in the Service Center for data entry

 (e)       The following points may be kept in mind while filing the application for movement of container .

 (i)                   The Line No, Subline no. to be indicated are those  which are generated by System while entering IGM information ,the Line No  and Subline No.are to be taken from the IGM print out.

 (ii)                  In case of LCL container the request must specify the container number and not the line/subline  number as the container as a whole  only may be moved and not any individual  line  contained therein

 (iii)                On the other hand, for FCL containers instead of specifying individual containers, the line numbers must be specified since a line may contain more than one FCL container and all containers associated with a line will be considered together and not individual container in one line

 (iv)               In case the container/s of a subline of line  is to be moved, then the Line no & Subline No to be indicated.

 (v)                 To facilitate data entry of movement request, provision has been made to indicate a range of lines (comprising range of lines and/or  range of Sublines) and  additional two individual  lines (and  / or sublines )in the applications format. The details of the   options and constraints  are given below .

 Ø   Either Container Number or Line /Sub-line details to be entered.

 Ø   If a line comprises more than one container and the line is indicated for data entry, then all the containers of that line are considered for movement. Similarly, in case an LCL Container is indicated for data entry, then all the cargo of associated line/sub-lines  are considered for movement .

 Ø   In case of request for movement of LCL container, Container No only is to be indicated

 Ø   In case of request for movement of FCL Container, it is required to indicate the line /sub-line details only for data entry. No need to indicate Container No.

 Ø   It is possible to indicate individual line and also a range of lines for data entry .As for example one can indicate (a) single line, (b) multiple lines (c) single sub-line of a single line or (d) multiple sub-lines of a single line .

 Example:

 (How to enter Container No., Line No., Subline No in the Movement Particulars Column of the Application Form.)

Container

No

      Line

No

  Sub -Line

No.

Remarks

From

To

From

To

2

Container No. to be indicated only when  LCL container is requested  for movement. Line No., Subline No need not be indicated. By indicating Container No, Cargo of all the associated Lines /Sublines in the container will be considered  for movement .(In this case Cargo of all Lines /Sublines of Container No –2 is requested for movement )

5

When only one Line no is indicated all the container of that  line and associated sublines  will be  considered for movement (in this case all the Containers of Line No –5 and of any associated Subline are considered for movement )

5

3

When one line and one subline is indicated ,then Container/s of that subline of that line will be considered for movement .(In this case Container/s of Subline No –3 of Line No –5 is considered for movement

5

3

5

(In this case containers of Subline No 3,4,5 of Line no –5 will be considered for movement

5

6

In this case container of a Line no –3,4,5 will be considered for movement

 2. Generation of Check list

 A detail check list will be generated after the data entry and will be handed over to the Steamer /Shipping Agents to verify the correct ness of the data entry .The steamer /Shipping Agents after verification will certify the correct ness of the data entry by putting his signature on the check list .The movement request then will be submitted to the system for further processing

 3. Modification of Particulars of Container Movement Request

 (a)     If the data entered are not correct and the steamer /Shipping Agents wants to make some modification he can indicate so in the check list and accordingly the data can be modified (deletion of data and addition of data ).Another check list will be generated and will be given to the Steamer /Shipping Agents for verification .This exercise will continue till the correct data is entered and then only the movement request  will be submitted to the system .

(b)   A movement no .will be generated after the movement request is submitted in to the system .The  Service  Center operator  will write  the Movement No on the final check list and return it  to the Steamer /Shipping Agent along with the movement application documents

   Note:-

No modification of any data, however, is possible after the submission of Container Movement Request to the System

4.    Approval    of     the      Container   Movement    Request  by  the    

      Dy. Commissioner in the System

 (i)      After data entry and submission of the request application in the               system, the application form along with all the accompanied documents will be returned to the Steamer / Shipping Agents.

(ii)    The Steamer /Shipping Agents then will approach the Dy/Asst

        Commissioner (Docks) with the container movement request

         application with all the relevant documents and check list

       generated in the Service Center

  (iii)   The Dy/Asst Commissioner (Docks) will retrieve  the Container

                         Movement Request document from the system, by entering the 

 Movement No and if satisfied, the Dy/Asst Commissioner will approve the request in the system

 (iv)               If the Dy. Commissioner is not satisfied, he can reject the request for movement of all  the containers or containers  of any specific line or subline  assigning  the reason for rejection

 (v) After the approval of request for movement of container in the System  by the Dy . Commissioner

              a) a  list giving detail of the Movement   along

            with  list of all   containers with  associated   lines /Subline Nos

           .will  be generated in three copies

              b) In  addition, Container Wise approval Challans are also generated in five copies each.  Dy .Commissioner (Docks) will put his signature in all copies of the challan with Stamp

 (vi)               The Steamer /Shipping Agent /Importer /CFS will collect one copy of the list of containers the movement  of which  is permitted along with three copies  of container wise approval  challan from the office  of the  Dy . Commissioner (Dock) for making of Gate pass by the Port Authorities

(vii)              The Container Movement Application Request with all accompanied documents will be retained by the Dy . Commissioner (Docks) and will be preserved for record purpose along with a copy of list of container approval for request generated by the System and one copy each of container wise approval challan

                           5. Movement of Container through the Exit  Gate of port

               (i)         The Steamer /Shipping Agents will approach the Port

                            authorities with the container wise approval Challan  

                             for issue of gate gass for movement of container.

                            (i)       The  Steamer /Shipping Agents will then  approach the

Customs Preventive Officer posted at container  yard with one copy of  container wise movement challan for  sealing  of the container so permitted by AC/DC (Docks). Wherever original  seals  were not available on the container, the Preventive Officer will make necessary endorsement in the  challan with the seal number and the particulars in the register.

(iii)       The Steamer /Shipping Agents will then approach the gate Preventive Officer with the copy of the gate pass issued by port authorities and a coy of container  wise approval   challan generated by the Dy. Commissioner (Docks) duly endorsed by the container yard Preventive Officer, to allow exit of the Container.

                The Preventive Officer will verify both the documents, verify the

                containers with seal and allow exit of the container after entering the gate

                pass data in the system along with time of dispatch. The Preventive Officer

                will retain the gate pass and container wise approval challan for his records. 

 The manual entry of movement particulars  specified in Public Notice No. 61/97 dated 15.07.97 will continue

     6. Arrival of the container at CFS

(ii)    After the container reaches the destination at CFS, the Steamer  

            /Shipping Agents will approach the CFS Entry Gate Preventive Officer with the copy of the gate pass, container wise approval challan to permit  entry

 (iii)  The entry gate Preventive Officer will verify the documents, the seal of the container and allow entry and unloading after entering the particulars in the system including data and time of arrival and after verifying the approval of movement of container by Dy . Commissioner (Docks)

 (iv)   If the seal on the container is not intact or found to be tampered, the Preventive Officer (CFS) will not allow entry and unloading of the container and after posting a guard, bring the discrepancy  to the notice of (Docks)

(v)   The system of maintenance of registers for entering particulars of exit and entry of container at port  and CFS and as stipulated in Public Notice.No.61/97 may continue

 GRIEVANCE HANDLING

      The Asstt . / Dy . Commissioner of Customs (Docks) may be approached by Shipping Agents /Container Freight Station officials   for settlement of any problem faced at any stage. They may also contact the Addl./Joint Commissioner of Customs in this behalf, if necessary.

                                              Sd/.

.                                                                     (P. KARTHIKEYAN)
                                                                               COMMISSIONER

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