COMMISSIONER OF CUSTOMS
NEW
CUSTOM HOUSE, PANAMBUR, MANGALORE – 575 010.
F.No. 7/2000 EDI
Date: 24.06.2002
PUBLIC NOTICE No.
29/2002
Subject: Indian Customs EDI System
(ICES) – Imports : a)Automation of Customs Operations relating to IGM
submissions and
b) EDI Connectivity with New
Mangalore Port Trust and Shipping Agents.
Attention of Importers / CHA / Shipping
Agents / Steamer Agents / Shipping Lines and all others is invited to Public
Notice No.16/2001 dated 31st May 2001 regarding computerized
processing of Bills of Entry under ICES. It has since been decided to implement
EDI connectivity with New Mangalore Port Trust and Shipping Lines / Steamer
Agents at New Custom House, Mangalore for import cargo. This would involve
exchange of selected messages for import transaction electronically and would be
implemented in a phased manner. Exchange of messages electronically among
partners would enable the community partners to exchange the information online
phasing out the existing procedure of exchange of information through paper
transaction.
The following messages / information
relating to import of cargo are identified for the purpose of exchange
among Customs, Port and Shipping Agents / Shipping Lines .
|
Message Name |
From |
To | ||||
|
Vessel details |
Shipping Agent |
Customs | ||||
|
Vessel details |
Customs |
Port | ||||
|
Cargo Manifest |
Shipping Agent |
Customs | ||||
|
Cargo Manifest |
Customs |
Port | ||||
|
Container Details |
Customs |
Port | ||||
|
Container Details |
Shipping Agent |
Customs | ||||
|
Allocation of IGM No. |
Customs |
Shipping Agent | ||||
|
Allocation of IGM No. |
Customs |
Port | ||||
|
Grant of Entry inward |
Customs |
Shipping Agent | ||||
|
Grant of Entry inward |
Customs |
Port | ||||
|
Request for Cancellation of IGM |
Shipping Agent |
Customs | ||||
|
Request for Cancellation of IGM |
Customs |
Port | ||||
|
Confirmation of Vessel Arrival by port |
Port |
Customs | ||||
|
Cancellation of IGM No. |
Customs |
Shipping Agent | ||||
|
Cancellation of IGM No. |
Customs |
Port | ||||
|
Landing / Tally Report |
Port |
Customs | ||||
|
Details of the Containers landed and damaged packages |
Port |
Customs | ||||
|
Excess landed cargo |
Port |
Customs | ||||
|
Location of Cargo |
Port |
Customs | ||||
|
Out of charge |
Customs |
Port | ||||
|
Containers out of charge |
Customs |
Port | ||||
|
Out of charge-item details |
Customs |
Port | ||||
|
Gate Pass |
Port |
Customs | ||||
Message exchange exercise for these and
other identified messages will be undertaken in a phased
manner.
Accordingly, the following changes are being
made in the existing procedure for Imports under ICES with effect from
28.06.2002. These changes involve submission of some additional
information while filing the IGM Declaration and the related changes in
the procedure are indicated below. The existing procedure may be substituted /
amended accordingly.
1. FILING OF THE IMPORT GENERAL MANIFEST
(IGM)
1. As per Section 30 of
Customs Act, 1962 read with Import Manifest (Vessel) Regulations 1971, the
person incharge of the Vessel is required to file an IGM before the proper
officer of customs within 24 hours after arrival of the
Vessel.
2. To enable the
importer / CHA to file the Bill of Entry under ICES (Import) IGM particulars are
required to be filed electronically in the form of a declaration called IGM
declaration.
Under the existing EDI procedures IGM
declaration consists of 2 parts :
a) Part-I : Vessel
Details,
a. Part-II : Cargo
Details, (including Container detail)
1. The IGM declaration in
two parts is required to be filed in the Service Center also. Simultaneously the
IGM as per the prescribed format under IGM regulations is required to be filed
manually in the import noting section of the Custom House. Further IGM
declaration can be filed before arrival of the Vessel i.e. "prior IGM
declarations" or after arrival of the Vessel i.e. "final IGM declaration".
2. The information which
could not be filed during the filing of prior IGM declaration can be
supplimented after arrival of the Vessel.
2. SUBMISSION OF PRIOR IMPORT GENERAL
MANIFEST (PRIOR IGM) DECLARATION:
2.1 Filing of prior IGM Declaration:
In the proposed procedures, Shipping Lines / Shipping Agents intending to submit
IGM Declarations before arrival of the vessel are required to file the
declaration in the service center in three parts.(Part-I , II & III)
as follows:-
o
Part-I- General
Declaration containing Vessel details.
o
Part II - Cargo
Declaration containing Cargo details
o
Part III –Container
Declaration containing Container details
The modified format of the declaration in
three parts i.e. Part-I, Part-II and Part-III is given as Annexure-I to this
Public Notice.
2. Shipping LIne /
Shipping Agent may file all the three parts of the IGM together or they may file
Part-I first and the other two parts later. However these details should be
filed before arrival of the vessel. It is only after filing of all the details
(Vessel details in Part-I, Cargo declaration in Part-II & container
Declaration in Part- III) that the IGM will be submitted to ICES.
3. Check list and
generation of IGM No. After
confirmation of the particulars as per the check list generated by Shipping Line
/ Shipping Agent on filing of General Declaration in Part-I or after filing all
the three declarations together, the IGM No. and IGM date will be
generated by the system. Before generation of IGM No. & date, data
submitted in the declaration can be modified / deleted. IGM No. & date
so generated will be communicated to the Shipping Lines /Shipping Agent by
generating a print out of IGM containing the IGM number and date at the
service center . Two copies of such print out will be generated and both
the copies will be handed over to the Shipping Line who will keep one copy for
record purpose and submit the other copy alongwith manual
IGM.
1. Manual IGM is to be
filed in the Import Noting Section as usual as per practice in vogue along with a copy
of the IGM print out obtained from the Service Center.
4. In the IGM print out,
the field "Vessel arrival date" will remain blank.
3. CONVERSION OF PRIOR IMPORT GENERAL
MANIFEST TO FINAL IMPORT GENERAL MANIFEST :
3.1 Record of Entry
Inwards
i.
On arrival of the
vessel the shipping line / shipping agent will approach the designated
customs officer with the Entry Inward papers duly endorsed by the
Boarding Preventive Officer granting the Entry Inward and all
other documents for recording of Entry Inwards details in the System. The
application for record of Entry Inwards is given as Annexure-VIII to this Public
Notice. Before making the application, the shipping line would make payment of
the light house dues.
(ii) The designated
custom officer will examine all the entry inward papers signed by the
Boarding officer (Prev. officer who boarded the Vessel on arrival ) and
then will retrieve the data from the system (on screen) by entering the IGM
number and the office will update the database by entering the vessel arrival
date (as given by the Boarding Officer), amount of light house dues paid,
challan number, date of payment of lighthouse dues and will then record entry
inwards details in the system.
i.
After the entry inwards
is recorded by the designated officer in the system, all the entry inward paper
will be submitted to the Import Noting department of Custom House for
regularization of IGM as per existing procedure.
3.2 Submission of Supplementary
information, requesting for deletion of certain information and or substitution
/ amendment of information given earlier, after arrival of Vessel to convert the
prior IGM to final IGM in the SERVICE CENTER.
i.
After the designated
officer has recorded entry inwards, the Shipping Line / Shipping Agent may
submit an application to the Asst./Dy. Commissioner with a request to permit
filing of any amendment / substitution, addition or deletion of information
which was given at the time of filing of prior IGM (vessel details in Part-I
,cargo & container details in Part II & III) in the Service Center.
Reasons with evidence for entry of additional information, amendment or deletion
of information must also be given. After obtaining permission from the Asst./Dy.
Commissioner, the declarations will be submitted in the Service Center for data
entry.
The declarations
will contain all the particulars.
A.
which were not filed
during filing of prior IGM declarations earlier.i.e. additional
information,
B. Or which are
required to be substituted / amended or deleted.
(ii) Vessel details in Part – I
The supplementary
information which includes additions and amendment / substitution of earlier
information on vessel details can be filed in the format given as Annexure-II to
this Public Notice.
All data elements
submitted previously at the prior IGM stage can be amended except the following
parameters.
a. Vessel name &
code.
b. Voyage
Number
c. Shipping line
code
d. Shipping/Steamer Agent
code.
e. Port of arrival
f.
GRT &
NRT
g. Date and time of
Arrival
If any of the aforesaid parameters is to be
changed, a new IGM is required to be filed.
iii)
Container & Cargo details – (Part – II &
III)
a) The
particulars of cargo or container details of a new Bill of Lading or House Bill
of Lading can be filed as additional information after arrival of the vessel in
the format given at Annexure-III to this Public Notice.
b) But if the
particulars of Cargo were filed earlier, these can be substituted / amended by
filing a request for amendment during finalization of IGM in the format given at
Annexure-IV to this Public Notice. However, line number and sub-line number
cannot be amended.
c) Particulars of
a Container can be amended by filing a request for amendment in format given at
Annexure-V to this Public Notice. However amendment of Container number is not
permitted
d) Addition of a
Container with its details can be made by making a request in format given as
Annexure-VI to this Public Notice.
e) Existing Cargo
Lines and information of a Container can be deleted by filing an application in
the format as given in the Annexure-VII to this Public Notice.
f) Amendment of
Container number, Line number and Sub-Line number is not permitted. If amendment
of Line number / Sub-line number and Container number is required, then these
partiuclars have to be deleted first and the new Line number / Sub-line number
or Container number can be added. ( Detail procedure for amendment, deletion and
addition may be refered at Para 5,6 & 7).
If no request
for addition amendment or deletion is filed, the previous information provided
while filing prior IGM will be treated as final.
i.
Check
list - After confirmation of the
particulars as per check lists generated, the additional / amended, deleted IGM
information will be submitted to the ICES for approval by the Asst../Dy.
Commissioner through the module provided in the system.
ii.
Communication of
acceptance of information -
Acceptance of the final information will be communicated to the Shipping Lines /
Shipping Agents in the form of a Final IGM print out. Two copies of such print
out is generated and both the copies of IGM printout will be handed over to the
Shipping Agent / Shipping Line out of which one copy may be submitted along with
the manual IGM documents and Entry Inward papers signed by the Boarding
Preventive Officer, in the Import Noting Section for regularization /
finalization of prior IGM as per existing procedure.
4. SUBMISSION OF FINAL IGM DECLARATION
:
4.1 In case the
shipping line / Shipping Agent is filing the IGM after arrival of the
vessel i.e. where no prior IGM is filed the following procedure shall be
followed :-
o
Filing of
declaration - As all the particulars
with respect to vessel, cargo and containers are available after arrival of the
vessel,. these particulars can be submitted as Final IGM declaraton in the
following format in the service center.
o
Part-I- General
Declaration containing Vessel details.
o
Part II - Cargo
Declaration containing Cargo details
o
Part III –Contianer
Declaration containing Contianer details
Note :- The Final
IGM Declaration format in Part – I & II& III is given in Annexure-I to
this Public Notice
i.
Check
list - After confirmation of the
particulars as per the checklist generated, IGM No. and Date will be
generated by the system . IGM data so entered will be submitted to the System
for grant of Entry Inwards.
ii.
Print out of Final
IGM - The particulars of IGM with
IGM No. and Date will be communicated to the shipping line / shipping agent
by generating a print out at the service center in
duplicate.
iii.
After filing of IGM in
the service center the entry inwards will be granted by the designated
officer in the system.
iv.
Both the copies of the
print out so generated at the service center will be handed over to shipping
line / shipping agent. One copy of the print out will be submitted by the
shipping line / shipping agent to the Import Noting Section of the Custom
House along with manual IGM documents.
5. AMENDMENT OF IGM
PARTICULARS
1. Procedure of
Amendment of IGM
i.
The shipping Lines /
Shipping Agents are required to submit a written request to the Asst../Dy.
Commissioner seeking amendment of IGM particulars with reasons. If satisfied the
Asst../Dy. Commissioner will permit the amendment to be entered into the
system.
ii.
The Shipping Line /
Shipping Agent then will present the amendment request in the service center for
data entry.
iii.
After the confirmation
of the particulars as per the check list generated, the amended information /
particulars will be submitted to the ICES for approval by Dy./ Asst.
Commissioner through the module provided in the system.
Note :-
a. Amendment could
be permitted only after allotment of IGM NO.
b. IGM No.
& date cannot be amended.
5.2 NATURE OF
AMENDMENT
5.2.1 Amendment
of Vessel details.
All parameters of
vessel details in IGM declaration Part-I could be amended
except.
1. Vessel
Name
2. Vessel Code (call
sign)
3. Voyage
No.
4. Shipping Line
code
5. Shipping Agent
code
6. Port of
arrival
7. GRT &
NRT
8. Date & time of
arrival
However, if the
above parameters are required to be changed the IGM has to be cancelled.
After the approval of the request of cancellation, a fresh IGM has to be
filed with desires changes. Request for amendment of the Vessel particulars can
be filed in the format given in Annexure-II to this Public Notice. Request for
cancellation is required to be made by the shipping line / shipping agent to the
Dy./Asst. Commissioner and should be approved. Procedure of cancellation of IGM
given in para –8 shall be followed for this purpose.
Note- If
cargo line information is already submitted vessel type can not be amended as
"E"_ Empty
5.2.2 Amendment
of Cargo details
Particulars of
cargo of a line / subline in Cargo Declaration in Part-II could be amended by
filing a request in the format as given as Annexure-IV to this Public
Notice.
Note – For
amendment of cargo of a line / subline, the Shipping Agent/ Shipping Line has to
indicate the line No. / subline No. as indicated in the IGM printout obtained by
him from the service center while filing IGM
However the
following parameters cannot be amended in the cargo declaration in Part
II.
2. Line
No.
3. Sub Line
No.
If amendments of
cargo lines/ sublines are required it can be done by deleting the cargo line
alongwith all its particulars and then by entering particular of a new cargo
line. Procedure of deletion is given in Para-7.1 and procedure for addition of
cargo line as given in Para-6.1 shall be followed for the
purpose.
Note :- It is however be noted that deletion of
Line No. / Sub-line No. is not permitted if Bill of Entry is filed. Reuse of
deleted Line number and Sub-line number is not permitted.
5.2.3 Amendment
of Container details
In Container
details part-III all particulars of a container of a line No / sub line No could
be amended: Request for amendment of details of a Container can be made in the
format given in Annexure-V to this Public Notice.
Note – For
amendment of container details of a container of a line / subline , the Shipping
Agent/ Shipping Line has to indicate the line No / subline No as indicated in
the IGM printout obtained by him from the service center while filing
IGM
However the
amendment of Container Number is not permitted
If the Shipping
lines or Shipping Agent intends to substitute the Container No., he has to
request for a deletion of the Container No. and after deletion is carried out in
the system a new Container number with particulars can be added. The procedure
for deletion of Container number as given in Para-7.2 and procedure for addition
of Container number as given in Para-6.2 shall be followed for the purpose.
6. ADDITION OF CARGO LINES AND CONTAINER
DETAILS.
1. Addition of
Cargo Lines
1. In case where the
Shipping Agent / Shipping Line intents to add/ suppliment the cargo particulars
including container particulars of a Bill of Lading or House Bill of Lading, the
following procedure will be followed to suppliment the Cargo
Lines.
Note -If vessel type is declared as "E "
_ EMPTY cargo lines can not be supplimented .
i.
The shipping Lines /
Shipping Agents are required to submit a written request in the format given as
Annexure-III to this Public Notice to Asstt./Dy. Commissioner seeking addition
of Cargo Lines in the IGM alongwith the reasons. If satisfied the Asstt./Dy.
Commissioner will permit the addition of cargo lines to be entered into the
system in the Service Center.
ii.
After the confirmation
of the particulars as per check list generated by the shipping line / shipping
agent, the addition of cargo line information / particulars will be submitted to
the ICES for approval by Dy./ Asstt. Commissioner through the module provided in
the system.
6.2 Addition of Container
particulars :
i.
The shipping Lines /
Shipping Agents are required to submit a written request in the format given as
Annexure-VI to this Public Notice to the Asst../Dy. Commissioner seeking
addition of container particulars of a new container covered under a Bill of
Lading / House Bill of Lading alongwith the reasons. If satisfied the Asst./Dy.
Commissioner will permit the addition of container particulars to be entered
into the system in the Service Centre.
ii.
After the confirmation
of the particulars as per check list generated, the addition of container
particulars will be submitted to the ICES for approval by Dy./ Asst.
Commissioner through the module provided in the system.
7. DELETION OF
CARGO LINES :
7.1 In case Shipping
Lines / Shipping Agents intends to delete Cargo details of a particular line or
sub-line, he may do so by following the procedure given below
:
i.
The shipping Lines /
Shipping Agents are required to submit a written request to the Asst./Dy.
Commissioner seeking deletion of Cargo details relating to a Line or a Sub-line
alongwith the reasons in the format as given in Annexure-VII to this Public
Notice. If satisfied the Asst./Dy. Commissioner will permit the deletion request
of the cargo details to be entered in the system.
ii.
The Shipping Line /
Shipping Agent then will submit the request for deletion of cargo details in the
service center for the purpose of data entry.
iii.
After the confirmation
of the particulars as per check list generated, the deletion of cargo details
will be submitted to the ICES for approval by Dy./ Asst. Commissioner through
the module provided in the system.
Note :- To
delete the details of Cargo of a specific line or sub-line, the Line number,
Sub-line number of the Cargo as mentioned in IGM printout be indicated. When the
Cargo line is deleted the details of the Cargo including the Container
particulars will also be deleted. Deletion will not be permitted if Bill of
Entry is filed.
7.2 DELETION OF
CONTAINER DETAILS :
In case Shipping
Line / Shipping Agent intends to delete Container details of a specific
container of a particular line or sub-line, he may do so by following the
procedure given below :
i.
The shipping Lines /
Shipping Agents are required to submit a written request to the Asst./Dy.
Commissioner seeking deletion of Container details of the specific container
relating to a Line or a Sub-line giving the reasons in the format as given in
Annexure-VII to this Public Notice. If satisfied the Asst./Dy. Commissioner will
permit data entry of the deletion request in the Service
Center.
ii.
After the confirmation
of the particulars as per check list generated, the deletion of container
details will be submitted to the ICES for approval by Dy./ Asstt. Commissioner
through the module provided in the system.
Note :- To
delete the details of Container of a specific line or sub-line, the Line number,
Sub-line number as mentioned in IGM printout alongwith the Container number be
indicated.
NOTE- After entry of request for
amendment /addition/deletion at the service center an Amendment number will be
generated by the system. The Amendment No will be communicated to the Shipping
Line / Shipping Agent by the service center
7. CANCELLATION OF
IGM.
8.1 In case of
non-arrival of Vessel or some specific other reasons ( as stated in Para –5 2.1)
the Shipping Agent / Shipping Lines can request for cancellation of IGM to the
Dy./Asstt. Commissioner specifying the reasons for cancellation as per the
format given in Annexure-IX to this Public Notice. If satisfied, the Dy./Asst.
Commissioner will permit data entry of the cancellation request of IGM in the
Service Center.
8.2 The
cancellation of IGM will be approved by the Dy./Asst. Commissioner in the system
through the module provided for the purpose.
8.3 Shipping Lines
/ Shipping Agent are required to submit the particulars for cancellation of IGM
correctly otherwise the request will be rejected and error message will be
transmitted to the Shipping Agent.
8.4 If the
request is submitted at the Service Center, the error message is communicated
through the enquiry window in the Service Center and the Shipping Line /
Shipping Agent is required to rectify the error message before acceptance.
However, if the request for cancellation is submitted through EDI interface, the
error message in case of discrepancy will be transmitted through the same
interface.
5. In case of a valid
request for cancellation, the confirmation report about the Vessel arrival will
be obtained from Port. After obtaining the report from Port, Asst./ Dy.
Commissioner will accept or reject the request.
6. The acceptance of
cancellation or otherwise, will be confirmed to the Port as well as to the
Shipping Line / Shipping Agent electronically if filed through EDI interface or
it is communicated as a "printed check up cancellation message" from the service
center and can also be checked up from the enquiry window of the service
center.
Note :- 1) It may be noted that in case of
cancellation of IGM, all the Bills of Entry filed against the IGM will get
cancelled.
2) Cancellation of final IGM is not
permissible if entry is granted and the Bill of Entry is filed against the
IGM.
8. IMPLEMENTATION
OF UNLOCODE
9.1 All the
location codes used in ICES for indicating details like the port code in IGM
declaration are based on a 3 character code. However in order to commence the
EDI it was considered essential to use an international code for this
purpose.
9.2 Accordingly,
the existing directory of location codes in ICES (3 characters) would be changed
to a new directory (6 characters) based on the UN/LOCODE. Details of all the
location codes used in the Customs directory are available at www.unece.org/cefact/index.htm. However, the Customs directory has a different
structure and incorporates certain minor changes as indicated below. Hard copies
of the complete directory would be available at the service centre for
consultation at the time of filing the IGM declarations. If required, as a
one-time measure of facilitation, the concerned Associations may contact DC
(EDI) Chennai Custom House for obtaining the directory on floppy. The following
points may kindly be noted for implementation at the time of filing IGM
declaration at the Service Centre / through EDI.
9.3 Though the
directory itself is character of 6 in size, for all locations outside India, the
location code should be indicated using five characters only, the first two characters indicating the country
code and the next three characters indicating the port
code.
9.4 If the code for
a particular international port does not exist in the UNLOCODE directory, then a
five-digit-code of the nearest port in that country should be used and it should
be suffixed with the letter `X’ as the sixth character, to indicate that
it is not the exact port code but an approximation.
9.5 The name
of the actual port whose code is not available in the UN/LOCODE list would also
be required to be entered at the Service Centre.
9.6 In case the
despatch point is other than a port, eg. an oil in international waters,
the code XXXXXX is to be used.
9.7 For Indian
locations all the port codes must be indicated at 6 character
level. The first two characters
would be the country code, the next three the port code and the last
character is the functional identifier.
9.8 The functional
identifier indicates the nature of the location ie whether it is a port,
airport, ICD, land border etc. Though a city in India may have more than one
functional identifier shown against it in the UN/LOCODE list / unece.org
website, only one identifier should be indicated at a time (eg. INRTC1
for Ratnagiri port and INRTC4 for Ratnagiri airport ) Details of the functional
identifiers are indicated below:
1. Function not known, not
yet specified
2. Maritime
(port)
3. Rail
terminal
4. Road
terminal
5. Airport
6. Mail (postal exchange
office)
7. Multinational functions
ICDs etc.
8. Fixed transport
functions (eg. oil platform)
9. Border
crossing
To repeat, for all
locations outside India, the code is to be indicated only at 5 character level
except, when an `X’ is required to be suffixed to indicate that the location is
not covered in the UNLOCODE and an approximate location code is being
used.
9.9 It may also be
noted that certain codes for Land Customs Stations, coastal ports and rail
locations within India, have been included in the ICES directory, though they
are not yet included in the UN/LOCODE list. However, these codes have already
been forwarded to the UN-ECE and are likely to be included in the UN/LOCODE list
shortly (They are distinguished by the word "proposed" in the remarks column,
within the ICES port code directory).
9.10 The ICES
location code directory would be updated by Customs once a month based on the
extant version of the UN LOCODE list available on the above website. This would
be done on the last working day of each month. Trade is advised to ensure that
their code directory is also similarly updated, in the format used by the
Customs directory.
10. PROCEDURE OF FILING IGM DECLARATION
THROUGH EDI INTERFACE
10.1 EDI message
exchange between customs, the designated Shipping Agent and the Port Authorities
would commence from a date to be announced latter. Once the initial
exchange of message is stabilized more Shipping Agents / Steamer Agents /
Shipping Lines would be invited to join the project.
10.2 Submission
of Final IGM : In case of Shipping Agents / Shipping Lines who are
participating in the EDI pilot project, , the submission of IGM would be
transmitted through the agreed EDI interface from a agreed
date.
10.3 After
validation of the data the IGM No. And Date would be generated and transmitted
to the Shipping Lines / Shipping Agents and the Chennai Port Trust as per the
EDI message format agreed upon.
10.4 The IGM No. is
allotted if there is no error in the information / message submitted by the
Shipping Line / Shipping Agent. In case of an error the message will be rejected
and the error message transmitted to the Shipping Line / shipping
Agent.
10.5 Submission
of Prior IGM : In case of prior IGM where IGM declaration are not
transmitted with Cargo and Container details, these information can be
substituted at a latter stage after arrival of the Vessel. Error free
supplementary messages would be accepted and the Manifest will be regularized
and treated as the Final Manifest. However, if there is any error, then an error
will be transmitted and the same message has to be rectified, before its
acceptance.
10.6 However the
procedure of filing manual IGM as explained above in the Import Noting Center
will continue.
10.7 Amendment
of IGM :
Request for
amendment , addition, deletion of IGM particulars and cancellation of IGM can be
transmitted through the EDI interface as per the agreed format to the DY./Asst.
Commissioner, who may approve / or disapprove the request amendment /
cancellation. In case the cancellation is approved a confirmation of the
cancellation would be provided to the New Mangalore Port Trust and Steamer Agent
/ Shipping Line electronically through the Edi interface. In case of submission
of incorrect particulars the error message will be transmitted back to the
Shipping line and shipping agent and would need rectification before acceptance
by the system.
11 .Registration of Steamer Agents /
Shipping Lines / Container Agents with PAN particulars
:
In order to file the documents as per the revised guidelines the Shipping
Agent / Shipping Lines / Container Agent / Custom House Agent are required to
get their particulars registered with the PAN particulars at the Custom House by
filing information in the format given in annexure 4 & 5 .to the Public
Notice. For submission of documents under ICES, registration of PAN particulars
are mandatory. The Shipping Agent / Shipping Lines / Container Agent/ Custom
House Agent are advised to submit the original PAN (alongwith a photo copy)
issued by Income Tax Authorities at the time of registration. The original PAN
will be returned after the registration and the photocopy will be retained for
record purpose. . The Shipping Agent / Shipping Lines / Container Agent / Custom
House Agent who have already registered their details can only register the PAN
by giving an application as per the format in Annexure –6 to the Public Notice.
No documents can be filed by any Shipping Agent / Shipping Lines / Container
Agent / Custom House Agent without having their PAN register in the Custom
House.
12. GRIEVANCE HANDLING
:
The Asst. / Dy. Commissioner
of Customs (Import) may be approached by Shipping Lines / Shipping Agents for
settlement of any problem faced at any stage during import clearance. They may
also contact the Addl. / Joint Commissioner of Customs in this behalf, if
necessary.
(P. KARTHIKEYAN)
COMMISSIONER OF CUSTOMS